Minutes - December 2008

Surrey Gardens General Meeting
Minutes
Tuesday 9 December

In attendance: Katy, Tricia, Marcus, Jo, Melissa, John, Jenny, Cath, Tony, Paul, Melissa, Lawrence, Joanna

Apologies: From Sue (Vice Chair), Simon, Emily (Committee members) and Megan

1. Chair Tony welcomed new members and introduced the new committee.

2. Update from Chair:

a) Tony wrote to the council re: Carter Street – as yet no reply
b) Letter of thanks sent to Safer Neighbourhood Team who spoke at the AGM
c) We have a new email address: surreygardenstra@googlemail.com
d) We have a new website: www.surreygardenstra.blogspot.com. This is to be put on all new flyers to keep people up-to-date with meetings, issues and events

The meeting agreed that updates on the site will mention people by first name terms only – and at any point anyone can request that this be changed/amended.

3. Meeting agreed to flyer once a quarter for meetings. Dates of meetings: February, May, September, November. Exceptions: end of year drinks (December) and summer picnic (TBC). Other meetings to be announced on the web or in the public notice boards.

4. Meeting agreed that the £3,000 allocation must be spent. Ideas will be put up on the website and a vote taken in the next meeting in February.

Suggestions from the floor included:

a) Improvements on Lorrimore road (perhaps as a joint project with Cleaner Greener Safer Communities [CGSC])
b) A collaboration with Penrose
c) Improving the cut through from Lorrimore road to Lorrimore square – relaying the paving, adding bench or trees etc
d) Adding more trees to Lorrimore road or Carter street

5. It was proposed that the CGSC come to talk to the SGTRA in February.

6. Signs around the park – it was voted on to pay for work done to the signs to have them fixed (glass replaced and new locks). Estimated cost: £300-£500. Tricia to confirm.

7. Chair showed the meeting the proposal to extend the conservation area to include the park in Lorrimore Square and the meeting voted to support the Chair’s proposal.

8. Report from Housing Area Forum by John:

a) Pollution rep to be asked to come to next meeting (Feb)
b) Customer care contract from the council in process of being redrafted
c) When they are ready a copy of the tenant’s charter to be put on the new website
d) The resources centre on the Aylesbury estate is available for tenant usage (copying machines, PC and an administrator to give practical advice) on Tuesdays between 10-5


Chair adjourned the meeting for end of year drinks.