AGM Minutes - November 2009

Surrey Gardens AGM 2009
Minutes
Tuesday 10 November

In attendance: Tony (Chair), Sue (Vice Chair), Katy (Secretary), Cath (Treasurer), Marcus, Jean, Brian, Andrew, Jeanette, Simon, Sarah, Mark, Michael, Kate, Mary, Melissa, Grahame, Jo, Abbas, Chuks (Resident Involvement Officer, Southwark Council)

Apologies: Megan, Simon, Emily

1. Chair opened meeting

2. Approval of last year’s minutes:

• Marcus proposed the minutes of last year’s AGM be accepted, Sue seconded. The minutes were approved

3. Chair’s Report:

• Tony thanked everyone for attending and noted that it had been a busy year for the TRA. Despite some promising attendance at the start of the year, it was noted that getting local residents to come to meetings continues to be one of the biggest challenges faced by the TRA – and is likely to be the largest issue for the incoming committee
• Despite this, Tony noted that the TRA had many successes in 08 – 09, including securing £15,000 of funding from the Cleaner, Greener, Safer Team at Southwark to help improve the “Lorrimore cut-through”, had launched a new website for the TRA and had run successful, and well attended, end of year drinks and a summer picnic in Lorrimore Gardens
• Tony went on to personally thank the members of the current committee for their support over the past year, notably Katy (Secretary – standing down at this AGM) and Cath (Treasurer) for their work

4. Treasurers’ Report:

• Cath reported that money had been received this year from the Tenant’s Fund, interest on the account and c.£1,000 from “The Bill” for filming in the local area. The Council had also reimbursed the cost of the insurance payment for Lorrimore gardens, though the current payment was still outstanding. Cath noted that the issue of insurance payment and reimbursement continues to be an issue with the Council
• Expenditure consisted largely of refreshments for meetings. After auditing, the current account balance stands at approximately £4,000
• Katy proposed the accounts be accepted, Ada seconded. The accounts were approved
• Cath proposed we continue to use the same Auditor next year, Tony seconded. The Auditor was approved

5. Elections for 2009:

• The old officers stood down
• Sue nominated Tony for Chair, Ada seconded and it was approved
• Tony nominated Sue for Vice Chair, Mary seconded. Ada nominated Marcus for Vice Chair, Jean seconded. Sue retracted her nomination and Marcus was approved as Vice Chair
• Tony nominated Jo as Secretary, Marcus seconded and it was approved
• Tony nominated Cath as Treasurer, Marcus seconded and it was approved
• Members nominated and approved: Sue, Jeanette, Katy, Andrew, Jean, Brian, Ada, Mary, Michael, Mark, Sarah, Melissa
• Tony nominated Kate for Area Forum, Sue seconded and it was approved
• Tony nominated Abbas for Area Forum, Sue seconded and it was approved

6. Next meeting – End of Year Drinks. Location and date to be determined. This meeting will be leafleted and advertised on the TRA website. Drinks and snacks will be provided

7. Thanks from Chair and close