Minutes - June 2011

Surrey Gardens TRA General Meeting
Minutes
7 June 2011

In attendance: Tony (Chair), Marcus (Vice-Chair), Cath (Treasurer), Sue, Natalie, Andrew

Apologies: Megan (Secretary), Jenny, John, Melissa, Grahame, Alison

1. Chair opened meeting

2. Chair’s Report:

• Tony confirmed that the walkabout with the tree section of the Council had yet to take place. Sue volunteered to follow up with the tree section


• Tony has received a letter apologising for the delay in addressing the Stage 2 complaint regarding the Tenant Fund application. This is now due to be addressed by 1 July


• Tony confirmed that Browse Bion (http://www.browsebion.com/home/index.html) has been appointed as the provider for the heritage signage project. A Project Team meeting is scheduled for Wednesday 9 June, which Tony will report back on. It is hoped that first drafts of signage will be ready in time for the annual Picnic in the Park in July


• Tony has received contact from the Council with a proposition to convert some of the garages below Lorrimore Square into an office/sales space for a local furniture aid charity (Furniture Aid South Thames: http://www.furniture-aid.co.uk/). The charity currently has a warehouse in Oval, but now needs to relocate. The Council reports that the garages in question are not currently in demand. They also point out the benefits of having a space occupied and used versus not (i.e. potential otherwise for vandalism, fire etc). The meeting was in agreement that this was a sensible proposal, and in keeping with the ethos of the area – noting that it could also be of use to local Tenants and Residents. Marcus raised the possibility of well-meaning people dumping items outside the property as donations, which could swiftly become unsightly. Tony promised to raise this with the Council, and to e-mail out to the wider TRA group for further thoughts and issues


• Tony confirmed that Tim Norris (the sculptor responsible for the carved animals in Lorrimore Gardens) had been in touch to suggest that the sculptures require some remedial work. Tim suggested this would require approximately two days of his time (c.£500). Tony suggested the TRA should defer a decision on this work until such a time as the Tenants Fund has been paid from the Council. All agreed

3. Treasurer’s Report:

• Cath reported that the insurance money has now been paid, leaving £1,325 in the TRA account (not including the £4,000 HLF money). Cath will pursue claiming the insurance money back from the Council


• Cath confirmed that the Tenants Fund had not shown on the TRA accounts by the time of the meeting, but that this was now due


• Cath confirmed that, due to a missing invoice, the insurance claim for the damaged roundabout from last year had still not been resolved. The insurance company has confirmed willingness to pay upon receipt of an invoice, meaning a further £772.45 (less £100 excess) is also due back to the TRA

4. Any other business:

• Sue requested that the TRA hire a heavy duty drill in order to fix the art in the park that was recently damaged. Tony to liaise with Sue to hire on an appropriate day and Sue to purchase fixings, claiming back from the TRA


• It was noted that the demolition of 113 Lorrimore Square has begun. Tony confirmed that he has already contacted the Council around the further promised consultation regarding materials to be used, but has had no reply. Tony to try again


• Marcus to contact the Council regarding the graffiti that has appeared on the doors of the electricity sub-station in Lorrimore Square


• Andrew reported back from the Housing Area Forum. Several TRAs suggested that the Tenants Fund would not be paid for a year. Tony to check with Council Officers


• TRA Annual Picnic In the Park – it was suggested that the Annual Picnic in the Park be delayed by a few weeks, so as to allow sufficient time to plan. All agreed. Budget for food, wine and provisions set at £100. Natalie, Sue, Cath, Andrew and Tony to share food preparation and purchase. Tony to e-mail out tasks to all and to confirm availability of picnic tables with Fr Grahame. Cath to organise a bouncy castle

5. Next meeting: – the next meeting will be the Annual Picnic in the Park, to be held on Tuesday 19th July, from 6.00 pm – 8.00 pm in Lorrimore Gardens, Lorrimore Square. This meeting will be leafleted and advertised via the website and e-mail

6. Thanks from the Chair and close

Minutes - May 2011

Surrey Gardens TRA General Meeting
Minutes
3 May 2011

In attendance: Tony (Chair), Megan (Secretary), Cath (Treasurer), Jenny, John, Brian, Natalie

Apologies: Jenny, John, Melissa, Andrew, Marcus (Vice-Chair), Adrienne

1. Chair opened meeting

2. Chair’s Report:

• Park closure – Tony has contacted the council regarding having the park closed in the evenings. He has had no response from initial communications, but has now escalated to the Head of Parks


• Tony has contacted the council regarding Tree Works in the square. Trees have been pollarded and there is concern that these will not grow back. The Council has offered a walkabout to address concerns. This is yet to be arranged


• Tenants Fund – Tony has contacted the council regarding the tenants fund multiple times. Since our last meeting, Tony has written to the local Ward Councillors, and escalated his formal complaint to a stage 2. The council has said that there are new forms for claiming for the Tenants Fund, and the Surrey Gardens TRA is participating in trials of new forms. Tony has completed and sent these in and is waiting for a response


• Tony met with Christine Wildhaber (from Southwark Council) and Judy Aitken from the Cuming Museum. Christine has quotes for the signage. Tony has researched and drafted the original park on a current day map as an input to the sign (including notes of key points of interest) and sent to Christine and Judy. Next steps are to appoint a company to complete the signage and to commission the first draft designs for further consultation. Tony to update at next meeting

3. Treasurer’s Report:

• We have more than £6,000 in the bank, of which £4,500 is Heritage Lottery Fund money, whilst just under £2,000 is required to pay the insurance for the park (to be refunded by the Council)

4. Any other business:

• There was no other business

5. Next meeting – the next meeting will be held on Tuesday 7 June 2011, 7.30pm in St Paul’s, Lorrimore Square; this meeting will not be leafleted, but will be advertised via the website and via e-mail as normal

6. Thanks from the Chair and close