AGM Minutes - December 2010

Surrey Gardens TRA AGM 2010
Minutes
2 November 2010

In attendance: Tony (Chair), Jo (Secretary), Cath (Treasurer), Ada, Andrew, Jeanette, Jenny, John, Megan, Melissa, Lawrence, Anne, Brian, Jean, Fr Moore, Nat Stevens (Housing Manager), Jason Reid (Local Area Housing Officer)

Apologies: Marcus (Vice-Chair), Sue

1. Chair opened meeting

2. Approval of last year’s minutes

• Cath proposed the minutes of last year’s AGM be accepted. Jenny seconded

3. Chair’s report

• Tony thanked everyone for attending and noted that it had been a busy year for the TRA. It was noted that getting local residents come to meetings continues to be one of the biggest challenges faced by the TRA
• Despite this, Tony noted that the TRA continued to have many successes in 09-10, including:
• The improvements to the ‘Lorrimore cut-through’, from the Cleaner, Greener, Safer funding awarded by Southwark Council;
• A very successful summer picnic in the park – Tony thanked Simon and Jeanette for their momentous efforts in preparing the food;
• Fixing the vandalised mosaic in the centre of Lorrimore park with paving;
• Conducting an art project with the students from the John Ruskin school and erecting the art on the electric substation in Lorrimore Park
• Working with Southwark Council and the Friends of Pasley Park to win £8,000 of Heritage Lottery Funding for signs in Pasley Park; and
• Objecting to the planning application for proposed works in Lorrimore Road and agreement that the TRA will be consulted with regard to any exterior materials to be used
• Unfortunately, over the summer there was some vandalism around one of the play areas in the park. This resulted in the park being closed safety purposes for a month over summer whilst the insurance was claimed and repair was completed

4. Treasurer’s Report

• Positive balance, with £1000 due to come out for art project Cath reported that money had been received this year from the Tenant’s Fund, interest on the account and c£400 from ‘the Bill’ for filming in the local area. The council has also reimbursed the cost of the insurance payment for Lorrimore Gardens for 2009 as well as 2010
• Expenditure consisted of refreshments for meetings and the summer picnic, the art project and the paving centrepiece for the park. After auditing, the current account balance stands at £3760.60
• Jeanette proposed the accounts be accepted. Melissa seconded. The accounts were approved
• Tony proposed we continue to use the same Auditor next year. Megan seconded. The auditor was approved

5. Elections for 2010

• The old officers stood down
• Andrew nominated Tony as Chair, Jeanette seconded and it was approved
• Tony proposed that the TRA adjourn the nomination and election of Vice-Chair until the next meeting. Megan seconded and it was approved
• Megan nominated Cath as Treasurer, Jeanette seconded and it was approved
• Members nominated and approved: John, Jenny, Melissa
• Tony nominated Andrew for Area Forum, Megan seconded and it was approved

6. AOB

• Tony noted that there will be a Tenant’s meeting on Saturday 13th November from 9.30 – 4.00pm, with workshops and speakers discussing tenants services / funding. If anyone is interested in attending or more information, please let Tony know
• John raised that the Garden in Carter Place is up for development, with the council having turned down two previous planning applications. For more information or to register any objections, please go to www.carterplace.co.uk
• Cath raised that the Southwark Group of Tenants provide local ICT training if any local residents are interested
• Anne noted that there will be a walkabout with an artist tomorrow (3rd November) around Pasley Park to discuss options for an art project in the park
• Tony informed the meeting that Jason Reid (the new local housing officer) conducts 6 weekly inspections of the local area to identify areas which require improvement. The next meetings on 10th December, 21st January, 4th March. Anyone wishing to join Jason should let Tony know

7. Next meeting

• End of Year Drinks will be held at the Beehive Pub on Carter Street at 7.30pm on 7th December 2010

8. Thanks for Chair and close