Minutes - March 2010

Surrey Gardens TRA General Meeting
Minutes
2 March 2010

In attendance: Tony (Chair), Marcus (Vice-Chair), Cath (Treasurer), Jo (Secretary), Megan (co-Secretary), Jenny, John
Apologies: Melissa, Jeanette, Simon

1. Chair opened meeting, noted apologies and thanked Marcus for chairing the last meeting

2. Chair’s Report:

• Tony has updated the Surrey Gardens TRA website with the Heritage Lottery Fund (HLF) pre-application information as agreed at the February meeting. Next step in the process is to finalise the project plan on Monday 8th March to complete the application requirements

3. Treasurer’s Report:

• Nothing to report

4. Any other business:

• Marcus contacted the Community Payback scheme to request support in ground clearing at the back of St Paul’s churchyard. Next step is to agree a date with Community Payback and Grahame
• Marcus contacted the council to request:
• A bin for the corner of St Paul’s churchyard and;
• A bin for the end of Lorrimore Rd, next to recycling bins where a significant amount of rubbish is dumped
• Still awaiting a response from the council
• The Cleaner, Greener, Safer (CGS) programme have been in touch with Tony and provided the following information:
• A plan to plant new trees and re-pave the existing area of the cut through around the trees
• That new lighting cannot be incorporated within the existing budget and plans as they stand
• That planters can be incorporated
• Tony agreed to request more information from CGS on how the £15,000 CGS funding will be allocated, and to try and incorporate lighting into the plan – which was felt by the TRA to be an essential part of the original application
• The mosaic refurbishment in Lorrimore Gardens, Lorrimore Square has been completed. Tony posted pictures of the roundel onto the TRA website. John confirmed that the contractor had been paid upon completion. Jenny has planted some new plants into the borders in Lorrimore Gardens. A big thank you from the TRA to Jenny and John for planning and managing the project, and for the additional planting
• Artwork for the electric substation:
• Sue has submitted a proposal for the art project on the electricity substation in Lorrimore Square, with a cost of £1,000
• The cost depends upon assistance from volunteers to take down and replace the pictures once complete
• The TRA voted to approve the proposal
• Tony to e-mail Sue to give the go-ahead
• Cath to liaise with the school and Sue to plan next steps
• Cath noted that the TRA need to add an additional cheque signatory for the TRA bank account. Cath will leave the form with Tony to complete, to become the additional signatory
• Tony noted that scaffolding had been erected without notice outside 16 and 17 Lorrimroe Square. The contractors also had no ID and no proof of their instruction from the council. Jeanette and Tony both pursued this with the council and with Councillor Caroline Pidgeon, who has tried to chase this internally
• John offered to raise this at the next West Walworth Housing Forum meeting
• John noted that there is a police meeting in Pasley TRA Hall at the end of March
• Cath noted that there may not be consistency in council tax banding in the area, and that TRA members can take the opportunity to compare bandings and assess if there is an opportunity to challenge

5. Next meeting – the next meeting will be held on Tuesday 6 April, 7.30 pm in St Paul’s, Lorrimore Square. This meeting will not be leafleted, but will be advertised on the TRA website and via e-mail

6. Thanks from the Chair and close