Minutes - February 2010

Surrey Gardens TRA General Meeting
Minutes
2 February 2010

In attendance: Marcus (Vice-Chair), Cath (Treasurer), Jo (Secretary), Megan (co-Secretary), John, Paul
Apologies: Tony (Chair), Jenny, Andrew

1. Vice-Chair opened meeting and noted that he would Chair the meeting on Tony’s behalf. Tony, Jenny and Andrew sent their apologies

2. Chair’s Report (delivered by Vice-Chair):

• Marcus provided an update on the pre-application that Tony has submitted to the Heritage Lottery Fund (HLF) to provide Historical Boards for Pasley Park. Tony has been working with the friends of Pasley Park, Southwark Council and the Cuming Museum to prepare the pre-application form. Letters have been sent to approx 20 community representatives (faith groups, TRAs, council representatives, schools and local organisations) to consult and gather input. Around 5 responses have been received so far. If the pre-application is approved, there will be further work to prepare the formal application. HLF have acknowledged the pre-application and suggested improvements – work is now underway on the full application, which should happen in the next few weeks. Tony will see if he can put relevant information on the website. John noted that the Durning Library may be able to assist with content for the historical boards. Marcus noted that the Cuming Museum has agreed to provide content for the proposal and will be involved with workshops with local people to help inform and generate content
• Marcus reported that Tony and Jo had worked up and submitted the TRA Tenants’ Fund application for 2010. Confirmation of receipt has been received from the Council

3. Treasurer’s Report:

• Cath has received reimbursement from the council for the park insurance for 2009. Cath now has the new contact details for the appropriate council representatives, so reimbursement should be faster this year
• The TRA currently has almost £6000 in the tenants’ fund, with just over £2,208 (incl VAT) committed to the refurbishment of the mosaic area in Lorrimore Gardens, Lorrimore Square

4. Any other business:

• Cath raised the fact that Art in the Park have not come back with a revised quote for the art project with the John Ruskin school to re-do the paintings on the electricity sub-station in Lorrimore Gardens. It was agreed that Cath would not chase Art in the Park again, but seek quotes from other sources
• Mosaic Refurbishment in Lorrimore Gardens, Lorrimore Square: John reported that work commenced this week (w/c 1st February, 2010) and presented an updated plan with minor changes to the design, which were approved by the group. Work will take a few weeks to complete
• Marcus proposed that the TRA purchase some bulbs to plan in the St Paul’s Churchyard. This was approved by the group with a budget up to £100
• Marcus proposed contacting the Community Payback scheme to request support in ground clearing at the back of the St Paul’s Churchyard
• Marcus to contact the council to request:
• a bin for the corner of the St Paul’s Churchyard
• a bin for the end of Lorrimore Road next to recycling bins where a significant amount of rubbish is dumped
• Cath to e-mail Caroline regarding the temporary tarmac which was put down on Carter Street, but has not been replaced by paving
• John has been attending West Walworth Housing Forum and offered to raise any questions on behalf of the Surrey Gardens TRA members

5. Next meeting – the next meeting will be held on Tuesday 2 March, 7.30 pm in St Paul’s, Lorrimore Square. This meeting will not be leafleted, but will be advertised on the TRA website and via e-mail

6. Thanks from the Vice-Chair and close

End of Year Drinks - December, 2009

End of Year Drinks 2009
Tuesday 15 December

In attendance: Tony (Chair), Marcus (Vice Chair), Cath (Treasurer), John, Jenny, Megan, Simon, Fr. Moore

Apologies: Jo, Andrew, Melissa

Many thanks to those of you who attended the End of Year Drinks at the Beehive Pub in December. It was great to raise a few glasses to the successes we've had as a TRA this year. Whilst not a formal meeting, a number of issues were decided upon:

1. Costs for the refurbishment of the mosaic area in Lorrimore Gardens, Lorrimore Sq, were agreed and set at £2,208 including VAT. John will secure examples of the contractor's work as well as of the granite setts to be used within the construction

2. Cath presented costs of £1,850 for the school art project. Tony agreed to go back to Art in the Park and ask for reduced costs

3. Next meeting - an exact date for the next meeting was not set, but it is likely to be held on the first Tuesday in February (the TRA does not meet in January). The meeting will be both advertised on the TRA website, and leafleted

4. Thanks from Chair and close

Winter Open Studios - Pullens Yards

From Friday the 4th, through to Saturday 6th, the studios in Clements, Iliffe and Peakcock Yard will be holding their winter opening.

It's the perfect opportunity to meet artists, craftsmen and designers, as well as to buy original pieces, from a real local historic gem.

A wide variety of studios will be open including; fine art, ceramics, jewellery, textiles and photography. Check out the Iliffe Yard website for more details.

Friends of Pasley Park

The next meeting of the Friends of Pasley Park group will be held on Wednesday 2nd December at 7 pm in the Pasley TRA Hall on Stopford Rd, SE17

Go along and give your opinions on what you'd like to see from your local park!

New website from Walworth Garden Farm

Walworth Garden Farm have launched a new website, full of information on this fantastic local resource.

Check it out for all kinds of info on courses (many of which are free) as diverse as gardening and bee keeping, as well as general bits and pieces on all the work they do in the community and on other projects.

AGM Minutes - November 2009

Surrey Gardens AGM 2009
Minutes
Tuesday 10 November

In attendance: Tony (Chair), Sue (Vice Chair), Katy (Secretary), Cath (Treasurer), Marcus, Jean, Brian, Andrew, Jeanette, Simon, Sarah, Mark, Michael, Kate, Mary, Melissa, Grahame, Jo, Abbas, Chuks (Resident Involvement Officer, Southwark Council)

Apologies: Megan, Simon, Emily

1. Chair opened meeting

2. Approval of last year’s minutes:

• Marcus proposed the minutes of last year’s AGM be accepted, Sue seconded. The minutes were approved

3. Chair’s Report:

• Tony thanked everyone for attending and noted that it had been a busy year for the TRA. Despite some promising attendance at the start of the year, it was noted that getting local residents to come to meetings continues to be one of the biggest challenges faced by the TRA – and is likely to be the largest issue for the incoming committee
• Despite this, Tony noted that the TRA had many successes in 08 – 09, including securing £15,000 of funding from the Cleaner, Greener, Safer Team at Southwark to help improve the “Lorrimore cut-through”, had launched a new website for the TRA and had run successful, and well attended, end of year drinks and a summer picnic in Lorrimore Gardens
• Tony went on to personally thank the members of the current committee for their support over the past year, notably Katy (Secretary – standing down at this AGM) and Cath (Treasurer) for their work

4. Treasurers’ Report:

• Cath reported that money had been received this year from the Tenant’s Fund, interest on the account and c.£1,000 from “The Bill” for filming in the local area. The Council had also reimbursed the cost of the insurance payment for Lorrimore gardens, though the current payment was still outstanding. Cath noted that the issue of insurance payment and reimbursement continues to be an issue with the Council
• Expenditure consisted largely of refreshments for meetings. After auditing, the current account balance stands at approximately £4,000
• Katy proposed the accounts be accepted, Ada seconded. The accounts were approved
• Cath proposed we continue to use the same Auditor next year, Tony seconded. The Auditor was approved

5. Elections for 2009:

• The old officers stood down
• Sue nominated Tony for Chair, Ada seconded and it was approved
• Tony nominated Sue for Vice Chair, Mary seconded. Ada nominated Marcus for Vice Chair, Jean seconded. Sue retracted her nomination and Marcus was approved as Vice Chair
• Tony nominated Jo as Secretary, Marcus seconded and it was approved
• Tony nominated Cath as Treasurer, Marcus seconded and it was approved
• Members nominated and approved: Sue, Jeanette, Katy, Andrew, Jean, Brian, Ada, Mary, Michael, Mark, Sarah, Melissa
• Tony nominated Kate for Area Forum, Sue seconded and it was approved
• Tony nominated Abbas for Area Forum, Sue seconded and it was approved

6. Next meeting – End of Year Drinks. Location and date to be determined. This meeting will be leafleted and advertised on the TRA website. Drinks and snacks will be provided

7. Thanks from Chair and close

Minutes - October 2009

Surrey Gardens TRA General Meeting
Minutes
13 October 2009

In attendance: Tony (Chair), Cath (Treasurer), John, Jenny, Megan
Apologies: Marcus, Jo, Katy, Andrew

1. Chair opened meeting

2. Chair’s report:

• Tony confirmed that a meeting has been scheduled (on Friday 16th) with the Cleaner, Greener, Safer Team at Southwark Council, and their chosen contractor, in order to discuss possible plans to improve the cut through between Lorrimore Road and Lorrimore Square
• Tony confirmed that he has written to Southwark Council regarding the ongoing problem of young people climbing over the garages near Lorrimore Road. Southwark Council have acknowledged receipt of the complaint – now awaiting a further response

3. Treasurer’s report:

• Nothing to report for October

4. Any other business:

• Cath has contacted John Ruskin School regarding the plan to run an art project, re-doing the paintings that are currently on the electricity sub-station in Lorrimore Gardens. Cath is awaiting a reply with regards to costs
• John reported back on suggestions for the damaged mosaic area that currently sits within Lorrimore Gardens. John to cost up some suggestions for making improvements and report back to the TRA for authorisation
• Tony reminded everyone that the AGM is rapidly approaching and called for volunteers to stand for TRA committee positions. Please let Tony know if you have an interest in standing for a position. Tony reminded everyone of the importance of attending the AGM if you can – without a quorum (a minimum of 15 adults from the area), a new committee cannot be voted in and the TRA risks losing funding for next year

5. Next meeting – Annual General Meeting Tuesday 10 September 2009. This meeting will be leafleted, and will be advertised on the TRA website. Drinks and snacks to be provided

6. Thanks from Chair and close